QuickBooks Online or QuickBooks Desktop - Which is Best for Me?

One company, two different accounting solutions. Both have great features and both have areas needing improvement. So, how do you decide which is best for you?

Consider these three things:

  • How much time you spend in the program;

  • How often you need assistance from an outside accountant; and

  • What features matter most to you.

QuickBooks Online

Essentials, Plus and Advanced

Monthly subscriptions are $25, $70 and $150


  • Access from any location on any device

  • Share access with outside accountant

  • Most editions include multiple users

  • Input data from mobile devices

  • Program always up-to-date


  • Slower navigation and data input

  • Requires monthly subscription

  • Not as good with inventory or job costing

Best Features

  • Bank Feeds are automatically synced.

  • If an accepted bank feed transaction is deleted in the register, it reappears in Bank Feeds.

  • You can "Undo" accepted bank feed transactions, individually or in a group.

  • Accepted bank feed transactions are marked automatically in the reconciliation screen making reconciling super fast and easy.

  • If there were changes to reconciled transactions, there is an alert in the reconciliation screen and a link to a list of the transactions that were changed.

  • Easy to locate recent transactions.

  • Apps from the App Center sync seamlessly.

  • App Center provides solutions for almost any need.

  • Multiple A/R and A/P accounts can be used in the same Journal Entry.

Areas Needing Improvement

  • List items cannot be deleted, only inactivated